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Client Overview
- Company: HospEase Cloud
- Industry: Hospitality (Hotels & Resorts)
- Platform Type: SaaS solution for property operations
- Target Users: Hotel GMs, HR Managers, Finance Controllers
- Modules Released: Human Resources (HR) & Financial Management
Challenge
The hospitality sector deals with high employee turnover, seasonal staffing, and complex financial workflowsinvolving multiple departments and properties.
HospEase Cloud needed to enhance its platform with dedicated HR and Finance modules that could:
- Automate onboarding, payroll, leave tracking, and shift scheduling
- Support multi-property budgeting, vendor payments, and expense management
- Handle compliance and audit reporting
- Integrate seamlessly with existing front office and operations modules
- Be scalable and intuitive for HR and finance teams with minimal tech training
Solution
HospEase Cloud successfully designed and launched dedicated HR and Finance modules built for the unique needs of hotel operations.
HR Module Highlights::
- Employee Onboarding Document uploads, ID verification, property-based access control
- Time & Attendance Shift planning, biometric sync, overtime tracking
- Leave Management PTO, sick leave, holiday calendar, approvals
- Payroll Processing Integrated with attendance + finance for accurate payouts
- Training Tracker Assign & track SOP and compliance training
Finance Module Highlights:
- Multi-Property Budgeting Set and track departmental budgets per hotel
- Expense & Vendor Management PO, invoicing, vendor onboarding
- Payroll Sync Pulls payroll data directly from HR module
- Financial Reports P&L, cash flow, asset registers, audit-ready reports
- Tax & Compliance Region-based tax configuration and reporting tools
Key Features Implemented
Our process is built to eliminate guesswork and maximize performance. Here’s how we turn keywords into conversions:
1
Integrations
- Zoho Books - Sync financial data and invoices
- QuickBooks - Optional for hotel groups using legacy accounting
- Slack/MS Teams - Notification for approvals and alerts
- Gusto / ADP - Optional payroll export support
- Government Portals ESI/PF tax filing where applicable
Tech Stack Used
- Backend Node.js, Express
- Frontend React.js (Modular UI), Tailwind CSS
- Database MongoDB (multi-tenant schema)
- Caching & Queues Redis
- API Layer REST (internal), Webhooks (for integrations)
- Deployment Dockerized microservices on AWS ECS
- Security RBAC, audit logs, encryption at rest, JWT auth
2
Results
Metric
Value
Avg Onboarding Time
↓ 47% (manual → digital)
Payroll Errors
↓ 82%
Report Generation Time
↓ from hours to <1 min
Approval Turnaround
↓ 64% (automated workflows)
Adoption Rate
88% across pilot hotels
User Satisfaction (survey)
4.6 / 5
Client Feedback
Key Takeaways
- Building domain-specific HR and finance tools (not generic ERP) helped improve usability for non-technical hospitality staff.
- Seamless integration between HR, operations, and finance closed critical gaps in communication and workflow.
- The modular design enables future expansion into training, compliance dashboards, and mobile-first HR tools.
